Invoice Validation in SAP ERP

After receiving and capturing invoice documents, relevant data are validated against your SAP data and potential warnings are populated in the APay Suite.

Invoices are electronically matched to corresponding documents already contained within SAP. Every invoice and all of the supporting documentation is archived and stored  in an ArchiveLink Repository.

Exception processes, such as missing coding information, no GR received, invoice duplicate determined, are raised.

Invoice Routing in SAP ERP

Using SAP workflow, the routing of invoice SAP work items can be rule-based on your specific requirements or fully integrated into your SAP HR organizational structure.

With APay Center work items are sent to the inbox (SAP Workplace or Universal Work List) of responsible users.

APay Center extends this functionality and an enhanced inbox view, delivering all critical information for efficient AP invoice processing.

Invoice Posting in SAP ERP

APay Suite leverages SAP standard posting and display transactions (i.e. FB60, MIRO, etc) and can pre-fill them with accounting metadata to eliminate redundant data keying or even post/park in the background. In addition, during the coding process, if the items are not pre-filled and your process has been that a spreadsheet was previously created containing the necessary coding information, the user can automatically pull from the source and the required information will be inserted into the coding screen. In this scenario, the spreadsheet would automatically be archived and linked to the accounting document.

Based on the invoice type the appropriate SAP transaction is launched.

With APay Center data keying and posting process can be automated for all invoices with a 3-way match.